How to customize Microsoft Outlook

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Today I volition give you some tips on how to customize Microsoft Outlook. Different people have different needs and they can customize Microsoft Outlook appropriately. At that place are plenty of options available with Microsoft Outlook under the File menu that you lot tin can use to customize your copy of Outlook equally you wish.

How to customize Microsoft Outlook

From the many features available under File > Options, here is a list of some configuration options that I ever use.

Enable Alive Preview in Outlook

Available under General, turning on this option lets you lot view how your email will appear when you hover over different formatting styles. This helps you preview in real-time before y'all actually apply the formatting to choice. Enabling the option saves y'all plenty of fourth dimension. The option is selected by default.

Enable Spelling in Outlook

Available under Mail service options, enabling Always Cheque Spelling before Sending helps yous check for spellings automatically as soon as you lot hit the Send button. This helps especially if you forget to check to spell manually. While you are there, you should also make sure you enable Ignore Original Letters in Reply or Frontward. The second selection saves you from the boosted trouble of going through the mistakes that others fabricated while sending messages to you.

Indent Original Messages upon Reply & Frontward

You can choose to close original letters upon reply but that may event in misunderstanding as the recipients may not empathize to which message y'all are replying. The tradition has always been including and indenting the original letters in replies and forrad. While including the original message helps others grab the context, indenting makes it clear every bit to which part is the original. The default choice is Include Text. Modify it to "Include and Indent".

Set up Time Zone in Outlook

Setting upward a time zone helps you lot deal amend with meetings and other events. It is even better when yous specify 2 different time zones – one for your local time and the other ane to check out your clients' fourth dimension zone (a reference to clients is for example).

The option to set up up time zones is given under the Calendar section of File -> Options. I would also recommend entering a custom proper noun (label) to each time zone you create so that it becomes easier for you to sympathize the time zone in calendars.

Motorcar Add Contacts To Address Volume in Outlook

Enabling this choice helps in adding contacts to the address book fifty-fifty if yous forget to add them manually. When yous enable this option, if you blazon in a contact name in To, CC, and BCC, and if that contact is not present in your address book, Outlook will add information technology to your accost book. Y'all can later categorize and group it as yous want. You lot will discover this feature under Contacts section of File -> Options. The contacts that Microsoft Outlook adds to your address book using this feature will exist visible under Suggested Contacts when you are in Contacts View.

Read: How to attach Gluey Note to an Outlook email.

Delay Sending Of Emails in Outlook

The default configuration makes Outlook send emails every bit soon as you hit Send. This, of course, requires yous to be continued to the Net when you click Send. In some cases, we recall something and wish we had added or not written something in the e-mail that was sent. To go some fourth dimension before the message really leaves your outbox, uncheck Transport Immediately When Connected under Advanced of File -> Options. This makes sure your message lies in Outbox until it is time for the side by side auto Send/Receive.

These are simply some of the many options bachelor for y'all to customize Microsoft Outlook. Please share the options that y'all use regularly.

Arun Kumar is a Microsoft MVP alumnus, obsessed with technology, especially the Cyberspace. He deals with the multimedia content needs of training and corporate houses. Follow him on Twitter @PowercutIN